Accounting Specialist
TERM: Year-round position, Monday-Friday, 8 am - 4:30 am
SUMMARY: Under the direction of the Director of Accounting, the accounting specialist supports all financial functions of the Accounting Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
Accounts Payable & Receivables Duties:
Reviews batched invoices for payment including the district credit card.
Provides back up support for invoice receiving and payment processing.
Responds to vendor inquiries regarding payments and invoice questions.
Reviews monthly vendor statements and researches open invoices.
Allocates and prepares monthly invoice for internet and phone services.
Prepares the School Board report for paid invoices.
Maintains the district insurance binders for outside vendors providing services.
Processes monthly fuel invoices and determines additional discounts for added fuel purchase.
Maintains employee EFT set up for the electronic processing of payments.
Provides back up support for cash receipt processing.
Prepares invoices for Accounts Receivable.
Assists with tracking of agreements and payments for tuition students.
Financial Reporting and Budget Assistance
Prepare the monthly financial reports by using the Trial Balance and MR reporting within the GP accounting system.
Maintains General Ledger Fund 60: Student Activities
Provides assistance to school admin assistants regarding budget inquiries.
Maintain Transportation Budgets within the Access Transportation Reporting system and uploads monthly reports to the Share Point.
Review transportation budgets and invoiced bus trips for the district, process journal entries as needed.
Process and review all district journal entries as requested.
Monitor Student Activities and Agency funds for proper use of funds and balances.
Analyze monthly food service deposits out of Mosaic nutrition services system and compare with the Financial Trial Balance.
Monitor and prepare indemnity bonds for vendors who have stale dated checks.
Track utility changes, monitor monthly utilization, assist both Director of Buildings & Grounds and District Accountant with budget development and monitoring.
Payroll and Benefit Responsibilities
Reconcile general ledger balance sheet accounts, including all payroll liability accounts.
Reconcile and approve payroll liability batches monthly.
Prepare invoices for the weekly health, dental & vision insurance claims.
General Office Duties
Exercises confidentiality, discretion, and good judgment at all times
Maintains communication with school administration with financial questions
Adheres to the assigned work schedule by maintaining regular and punctual attendance
QUALIFICATIONS:
Associate's degree in accounting or similar field of study required
Ability to develop positive relationships with administrators, staff, and the school community
Strong organizational and planning skills
Reliable and dependable attendance
Adept at problem-solving and showing resiliency when faced with challenges
Two or more years of related experience is preferred
Strong Microsoft Excel skills
SALARY: Starting pay of $20.84 - $23.97 depending on experience, plus excellent benefits and paid leave (B232 following the 2022-2023 Classified Staff Salary Schedule)
DEADLINE: Until Filled