DEPUTY TREASURER-PURCHASING AGENT

Town Of Bristol   Bristol, RI   Full-time     Accounting
Posted on June 6, 2024

DEPUTY TREASURER-PURCHASING AGENT
Town of Bristol

Would you love to work near beautiful Bristol Harbor? Bristol has a FT position for Deputy Treasurer/Purchasing Agent.

The Deputy Treasurer-Purchasing Agent reports to the Town Treasurer/Finance Director and assists in the administration of the Town’s financial matters by maintaining detailed and accurate records of business transactions.  

Essential Functions and Duties:

Duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 

  • Ensure accurate recording of all revenue and expenditures. Reconcile all bank and investments accounts to General Ledger.
  • Review and approve department payment requisitions, maintaining vendor files and appropriate insurances.
  • Serve as signatory on Town banking and financial accounts.
  • Serve as purchasing agent for the Town, including but not limited to assisting Departments with bid preparation, advertising, review, negotiations, scoring and award. Ensure completeness of contracts including performance and/or payment bonds, certificates of insurance and W-9’s.  Maintain central repository for all bid/contract files.
  • Ensure compliance with state and local purchasing regulations and policies. Coordinate joint and bulk purchasing arrangements. Obtain quotes and work to receive competitive pricing on municipal expenditures.
  • Maintain the Town’s equipment lease program, monitor lease expirations, and negotiate new contracts as required.
  • Provide projections, analysis, and reconciliation of accounts in preparation for annual budget and audit cycles. Maintain subsidiary schedules as needed.
  • Maintain full and complete records of all financial transactions.
  • Prepare annual insurance update, auditing and reconciling insured properties and reporting additional and disposals as necessary.
  • Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service.
  • Assist and back up tax collectors as needed.
  • Assist departments with grants management and reporting as needed.
  • Provide staff support to various boards and commissions, as needed and assigned.
  • Attend professional development workshops and conferences to keep informed of trends and developments in respective fields of responsibility.
  • Attend commission meetings and/or Town Council meetings when needed.
  • Maintain net metering credits and electric billings for all town properties.
  • Maintain detail and accurate Budget to Actual reports and report to departments regarding overages on a month-to-month basis.
  • Manage payroll process with payroll clerk and provide guidance for better workflow.

Education and Qualifications:

  • Minimum Bachelor’s Degree in business management, accounting, or related field from an accredited college or university.
  • A minimum of five years’ experience as an accountant or demonstrated experience in accounting or financial recording.
  • Knowledge of State of Rhode Island purchasing regulations, including RIGL 37-2 preferred.
  • Prior municipal government experience preferred.
  • Competency in accounting and finance-related computer applications, including spreadsheet software, as well as Word, Excel, Outlook, and Power Point required.  Munis experience preferred.
  • Ability to deal cooperatively and maintain professional demeanor with the general public, council, commissions, boards, and others.
  • Strong attention to detail and organizational skills, demonstrated desire to engage in active learning, desire to work in public service.
  • Experience in municipal finance, enhancing systems, internal controls, transparency.
  • Ability to prepare and submit clear, concise, and accurate reports either verbally or in writing. 
  • Experience with ADP required.
  • Criminal Background check and credit check required. 

Work Environment:

  • Usual office working conditions. Must be able to lift/move/carry up to 10 pounds occasionally.
  • Frequently required to sit, stand, walk, and talk for potentially long periods of time. This includes using a computer monitor, monitor(s), keyboard, and mouse to complete many of the daily tasks.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.    

Terms of Employment:

Fifty-two (52) week year, minimum 40 hours per week, salaried exempt. Salary up to $85,000 per year. This position will follow the Town of Bristol’s Non-Union Employee Benefits Summary and Employee Handbook.  

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