Southwestern Community College District
Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.
Under general direction, manages and coordinates the day-to-day operations of a variety of designated accounting and finance functions within the District's financial services programs and operations including routine recording of fiscal activities, budget development, state reporting and compliance, chart of accounts, financial aid, year-end closing processes, banking, auditing, and preparation of financial statements; coordinate assigned activities with other departments and outside agencies; supervise, assign, review, and participate in the work of assigned classified staff through an equity lens; and perform a variety of complex accounting analysis and reporting. REPRESENTATIVE DUTIES: The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
• Plans, manages, and oversees the staffing and operational activities for various accounting functions including accounts payable, accounts receivable, journal entries, state reporting and compliance, chart of accounts, financial aid, year-end closing processes, banking, and financial statements; ensures the maintenance of financial, accounting, and statistical files and records.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the section; recommends within policy, appropriate service, and staffing levels; recommends and administers policies and procedures.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned teams, identify opportunities for improving service delivery methods and procedures with particular attention toward creating and sustaining equitable outcomes; identifies resource needs; recommends and oversees the implementation of improvements.
• Identifies, selects, and evaluates vendors and service providers including merchant processors, banking partners, and suppliers; administers service contracts and monitors service provider work for compliance with contract terms and achievement of performance targets; resolves issues and discrepancies.
• Directs, coordinates, and reviews the work plan for assigned accounting and finance services and programs; assigns work activities and projects; monitors workflow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Directs the preparation of financial statements, reports, and claims; prepares a variety of reports including interim and annual reports on the District's financial condition and specialized areas as requested; directs and oversees fiscal year-end closing activities.
• Participates in the coordination and gathering of data and perform highly technical functions supporting yearly budget development and administration of the District General Fund Unrestricted and Restricted Budgets; compiles financial projections and budget data for the tentative and adopted budget for Board approval; prepares budget documents for dissemination; evaluates year-end encumbrances to determine carry-over balances and prepare ending balances projection and analysis.
• Establishes and maintains appropriate internal controls for sound fiscal accountability; plans and coordinates the annual audit of fiscal operations and activities; provides accounting records for the annual District audit and for other special audits; confers with auditors and implements recommendations.
• Reviews Board action items for financial impact and compliance with legal requirements; reviews and analyzes new and changing legislation and regulations that impact the District's legal budget and reporting requirements; assists with the development and implementation of procedures to ensure compliance.
• Performs related duties and responsibilities as required.
Knowledge and Abilities:
MUST HAVE KNOWELDGE OF:
• Principles and practices of employee supervision, work planning, assignments, review, and evaluation, and the training of staff in work methods and procedures.
• Operational characteristics, services, and activities of accounting and financial program management including accounting, budgeting, auditing, and internal control principles, practices, and procedures.
• Principles and practices used in the preparation of financial statements and comprehensive accounting reports.
• Principles and practices of budgeting and financial control methods and techniques of analysis and investigation.
• Federal, state, and local laws, codes and regulations pertaining to higher education accounting and financial reporting.
• Principles and practices of administrative research and report preparation.
• Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, gender identity, and sexual orientation.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
MUST HAVE ABILITY TO:
• Provide professional, ethical, inclusive leadership for the assigned area while demonstrating a commitment to contributing to an inclusive working and learning environment.
• Develop and implement goals, objectives, policies, and procedures for providing accounting services and activities.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations relating to higher education fiscal operations.
• Provide technical expertise and guidance to District personnel concerning budget, accounting, and financial matters.
• Analyze complex financial and statistical data and prepare accounting statements, reports, forecasts, summary conclusions, and recommendations in accordance with generally accepted accounting principles.
• Utilize accounting and auditing practices and terminology applicable to public sector accounting.
• Work under pressure; handle significant problems and tasks that arise simultaneously and/or unexpectedly.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Perform mathematical computations and other accounting functions with speed and accuracy.
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain and foster positive and effective working relationships with those contacted in the course of work.
• Learn and adapt to changing technology and equipment used in the performance of assigned duties.
Education and Experience:
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Any combination equivalent to: A bachelor’s degree in accounting, finance, business management, or related field
AND Five (5) years of increasingly responsible financial accounting experience, INCLUDING two (2) years at a lead or supervisory level; or an equivalent combination of training and experience.
Minimum Qualifications: (Faculty and Academic Administrator Positions Only)
Range 32, Step 1-5, $9,138.50-$11,108.33 per month. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents. This position is a classified exempt position in accordance with the Fair Labor Standard Act and California Education Code Section 88020. The employee holding this position is not eligible for overtime compensation.
As soon as the successful candidate is identified and following the subsequent governing board approval.
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, September 22, 2023 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.
Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.
A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to firstname.lastname@example.org.
It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.
Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.
The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at %20https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.
If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.
The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page (http://www.swccd.edu/index.aspx?page=1084)
To apply, visit: https://apptrkr.com/4538478