Administrative and Finance Specialist

New York State Police Benevolent Association   Albany , NY   Full-time     Administration / Clerical
Posted on May 3, 2024

Job Title: Administrative and Finance Specialist

Company: The Police Benevolent Association of New York State, Inc. (PBANYS)

Location: Albany, NY

Type: Full-Time

About Us: Established in 2011, the Police Benevolent Association of New York State (PBANYS), is a law enforcement labor union representing the interests of more than 1,100 members of the New York State Agency Police Services Unit (APSU).  The PBA of New York State is the exclusive bargaining agent for the New York State University (SUNY) Police, the New York State Environmental Conservation Police, the New York State Park Police, and the New York State Forest Rangers.  Our members police and protect New York State’s public universities and colleges; state parks and historic sites; and they enforce state laws and protect our lands and forests and ensure environmental safety and quality throughout the state.

Position Overview:

As an Administrative and Finance Specialist at PBANYS, you will play a crucial role in managing our financial operations, ensuring accuracy, efficiency, and compliance. You will also be responsible for a diverse range of administrative responsibilities in the day-to-day support of the organization. If you have a passion for numbers, a deep understanding of QuickBooks Desktop and Online, MS Office 365 Suite applications including Access, SharePoint and a high level of Excel knowledge, are a problem solver, creative thinker and have a keen eye for detail, we invite you to be a part of our success story.

Key Responsibilities:

  • Manage and maintain accurate financial records using QuickBooks Desktop and Online.
  • Ability to compute, classify, and record numerical data; process accounts payable and accounts receivable transactions.
  • Reconcile bank statements and credit card accounts regularly.
  • Generate financial reports, including profit and loss statements.
  • Perform payroll processing and ensure compliance with tax regulations.
  • Monitor cash flow and assist in budgeting and forecasting.
  • Maintain vendor relationships and oversee procurement processes.
  • Identify opportunities for process improvement and efficiency; ensure compliance with financial policies and regulations.
  • Collaborate with managers and committee leaders, as well with various New York state agencies in a variety of capacities.
  • Collect, organize, protect, and store data so it can be analyzed for business decisions.
  • Other job duties as assigned.


  • Proven experience in finance; proficiency in QuickBooks Desktop and Online with a strong understanding of accounting principles and financial reporting. Capable of performing a variety of analysis.
  • Excellent attention to detail and accuracy; organizational skills with the ability to meet deadlines; maintain a high degree of accuracy.
  • Comfortable multitasking and handling a variety requests from different individuals and departments; ability to work quickly and in a potentially demanding environment.
  • Strong communication skills and extremely self-motivated when managing communication channels.
  • Highly organized and capable of creating organizational systems that others easily utilize.
  • Ability to operate and maintain personal computers and utilize common office software programs to include MS Office 365 product family, SharePoint administration, anti-virus software; perform internet content research. Operate and administer modern phone systems and software.
  • Ability to get along well with others; to work independently and as part of a team; clerical aptitude; mental alertness; neatness; integrity; tact and confidentiality.

How to Apply:

Please submit your resume and a cover letter to detailing your relevant experience and why you are the ideal candidate for this position. We look forward to reviewing your application and welcoming you to the PBANYS family.

*PBANYS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.*

What We Offer:

  • Competitive salary and benefits
  • Paid leave and paid holidays

Pay: $70,000 to $90,000.00 per year; based on a combination of education and experience


  • 8-hour shift
  • Monday to Friday
  • Occasional overtime opportunities
  • Remote work opportunities


  • Associate’s Degree (required)
  • Bachelor’s Degree (preferred)
  • Combination of education and experience will be considered


  • Knowledge of bookkeeping and QuickBooks (Required)
  • Proficiency in Microsoft Access (or equivalent) and Excel (Required)

Ability to Commute: Albany, NY (Required)