Payroll Specialist/ Accountant

Jackson Community College   Jackson, MI   Full-time     Accounting
Posted on January 26, 2024
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$20.00 - $23.00 Hourly
Description
SUMMARY
Under minimal direction perform responsible and specialized accounting work for all phases of payroll processing including preparation and distribution of bi-weekly payroll including printing and distribution of checks processing electronic deposits, posting related journal entries to the general ledger, prepare tax remittances, pre-tax payroll deductions, reports and W-2s. Provide high quality customer service to internal and external stakeholders of the college.

Essential Functions
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Process and issue all payrolls on a timely basis. Responsible for initiating all payroll changes for bi-weekly payroll for all regular, part-time, temporary, and student employees.
  • Enter stipends for employees that receive additional pay per the staff or faculty contract
  • Work with a third-party vendor to process biweekly payroll for adjunct professors, catering and security department staff.
  • Coordinate all aspects of a web-based time entry system.
  • Maintain continuing awareness of, and implement changes in, pertinent federal, state, and local tax laws.
  • Prepare tax and benefit deduction remittances and Equal Employment Opportunity reports.
  • Prepare and submit retirement and other required information for the College’s Optional Retirement program, TIAA-Cref.
  • Prepare and submit retirement and other required information to the Office of Retirement Services (ORS), including gathering information for and responding to ORS audit requests
  • Maintain records related to payroll, including retention of payroll records as required by State and Federal law and College policy.
  • Prepare quarterly payroll reports including 941s for review and submission.
  • Responsible for reconciling payroll liability and other related accounts.
  • Prepare year-end wage and tax statements (W-2s).
  • Prepare monthly Unemployment Insurance Agency report
  • Submit new hire demographic information to the state of Michigan.
  • Provide information to employees related to payroll and deductions including retirement plans, electronic deposit, child support and garnishments.
  • Collaborate with Human Resources to onboard student employees
  • Review, test and approve payroll related updates to Colleague
  • Represent the Business Office at new employee orientation and review business office forms, Employee
  • Central landing page and Jet Stream time entry.
  • Post journal entries to the General Ledger for payroll liabilities.
  • Prepare daily cash close out, daily cash deposits and posting process.
  • Monitor the Business Office secure mailbox and distribute items to the appropriate team member.
  • Enthusiastically support and perform duties related to the College’s effort toward Process Reimagine and Redesign.
  • Perform other duties as assigned by the Director of Business and Student Financial Services and/or Chief Financial Officer.
  • Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission, and vision and being in agreement to be evaluated by same.

    SUPERVISORY RESPONSIBILITIES
    This position does not have supervisory responsibilities.

    CONTACTS AND PURPOSE OF CONTACTS
    Internal: Regular contact with staff in various departments in an information sharing and service provider capacity.

    External: Frequent contact with consultants, media representatives, trainers, etc. while providing and/or requesting services.

    Minimum Qualifications
    QUALIFICATIONS / EDUCATION

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    MINIMUM REQUIRED
  • Associates degree in Accounting or Business Administration required plus three to five years of related payroll or accounting experience. Certification as a payroll professional or ability to obtain within one year of hire.

    Skills and Abilities to:
  • Payroll accounting theory, practices, and procedures.
  • Payroll accounting computer and database systems.
  • College regulations and applicable federal and state laws and regulations.
  • Problem resolution methods and decision-making processes.
  • Payroll aspects of employee benefits policies, procedures and reporting requirements.
  • Use personal computers and related software including basic knowledge of Microsoft Office™ including Word™, Access™ Excel, Outlook, and Internet Explorer™.

    PREFERRED KNOWLEDGE OF
  • Effectively communicate, both orally and in writing.
  • College accounting/budget systems
  • Tax regulations and ethical business practices.
  • General knowledge of banking.
  • Manage time to meet demanding payroll deadlines
  • Obtain new information and suggest appropriate responses to implementing needed changes.
  • Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

    WORK ENVIRONMENT

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    The noise level in the work environment is usually moderate.

    “This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required and shall not be construed as declaring the specific duties and responsibilities. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.”