Judicial Specialist 2

Fifth Judicial District Court   Carlsbad, NM   Full-time     Legal
Posted on September 7, 2023

Judicial Specialist 2

Target Pay Range/Rate: $18.276 - $21.622 per hour OR $38,014 - $44,973


The Fifth Judicial Magistrate Court is recruiting for one full-time, classified, Judicial Specialist 2 position #00043332-23500 in Eddy County, Carlsbad, New Mexico. Hours are Monday through Friday 8:00 a.m. – 4:30 p.m. GENERAL STATEMENT OF DUTIES: Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system. Finalist(s) may be subject to criminal background checks.

● The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details.
● Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
● Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
● Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
● Processes, maintains, and distributes documents, files, and case materials.
● Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
● Processes and expedites orders of protection.
● Accurately disburses bond payments, and prepares and maintains bond reports.
● Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
● Prepares, proofreads, edits and mails out documents such as notices and final orders.
● Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
● Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
● Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
● Orders, reviews, sorts, and organizes jury summons.
● Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
● Organizes case files for microfilming, archiving, and destruction.
● Prepares exhibits and hard copy case files.
● Researches automated, hard copy, and microfiche files for case status data.
● Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
● Ensures the office, courtrooms, and equipment are operational.
● Ensures judicial calendars and schedules are maintained.
● Serves as a court monitor.
● Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.
● Manages jury trial calendar request for judges to schedule upcoming jury trials.
● Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials
● May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
● Provide support to other magistrate or district courts within the judicial district.
● The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary.
● Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.
● Coordinates program participation with Specialty Programs within the Court.
● Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items.
● Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.
● Troubleshoots recording equipment, runs updates, and maintains technical logs.
● Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.
● Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings.
● Other duties as assigned.

The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

● Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid time off, up to eight (8) weeks

Paid Time Off (PTO)

There is no limit to carry over each year! Full-time employees earn:

29 paid days (about 6 weeks) first year

32 paid days (more than 6 weeks) beginning at 3 years

35 paid days (7 weeks) beginning at 7 years

39 paid days (about 8 weeks) beginning at 14 years

New hires begin accruing PTO immediately and all PTO balances can be carried over (no cap) from year to year.

Paid time off and retirement buyback
● Eleven (11) paid holidays
● Up to 12 weeks of paid parental leave
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities, educational leave, and tuition reimbursement
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*



Education: A high school diploma or GED. 

Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.

Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application. 

Certification: May be requested to complete the NM Court Monitor Certification Examination.

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment form and proof of education prior to 4:30 pm on Wednesday, September 13, 2023. 

The employment application, Job Description and vacancy advertisement may be viewed in the judiciary website, click the apply link on this posting to be directed there.